operators

Baseline Technology Requirements

Early Childhood Industry Digital Plan
Early Childhood Digitalisation Grant for Operators
Baseline Technology Requirements
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Baseline Technology Requirements
You are now reading: Baseline Technology Requirements

BASELINE TECHNOLOGY REQUIREMENTS

The Preschool Management System (PMS) will be established as a key operating enabler for the Early Childhood sector. Operators should meet the Baseline Technology Requirements (BTR) in their PMS to ensure optimal operations. The BTR covers key functions to streamline and support centre operations more effectively. Table A below details the mandatory modules that aim to digitalise tedious manual processes, improve record keeping and streamline processes by minimising duplicative data-entry efforts.

Table A: Mandatory Modules as part of the BTR

S/NFunction AreaMandatory Module Brief Description
1Finance Management
  1. Fee configuration and subsidy tracking per child
  2. Payment processing with invoice and receipt generation
  3. Bulk /ad-hoc notifications, e.g. payment due advice
  4. Multi-payment mode support with bank reconciliation
  5. Basic financial reporting, e.g. aging report
2Staff Records Management
  1. Staff personnel particulars, attendance and health record keeping
  2. Class allocation for staff 
3Child Records Management
  1. Child personal particulars (including health information) and parent/guardian details
  2. Infant care routine care records management (where applicable)
  3. Class allocation and group deployment
4Child Attendance Management
[with data interface with ECDA CMS]
  1. Manual and automated check-in and check-out (minimally tracking of child attendance) 
  2. Alerts and notifications sent to parents
  3. Monthly attendance report with complete audit trails (date, timestamp and user who created or modified the attendance record)
5School Operations Management
  1. Web enquiry form (for interest-taking)
  2. Visitor management
6Parent Communication Management
  1. General announcement via SMS, Email or parent-centre app.
  2. Media repository, e.g. Child portfolio and highlights 
  3. Parents' Handbook, Terms of Reference and Agreements, e.g. consent on use of personal data
7E-enrolment forms
[with data interface with ECDA CMS]
Creation and update of forms supporting the following processes:
  1. Enrolment and subsidy application  
  2. Details update and Special Approval application (Existing enrolment) 
  3. Withdrawal from childcare centre or subsidy scheme
  4. Kindergarten enrolment submission (KIFAS), if applicable
8Vacancy & Waitlist Management
[with data interface with ECDA CMS]
  1. Fee configuration and subsidy tracking per child
  2. Payment processing with invoice and receipt generation
  3. Bulk /ad-hoc notifications, e.g. payment due advice
  4. Multi-payment mode support with bank reconciliation
  5. Basic financial reporting, e.g. aging report

Preschools with no PMS may wish to adopt the solution with the support of the Early Childhood Digitalisation Grant which co-funds up to 50% of the PMS implementation costs. Supportable PMS packages are published here.

More information on the timelines for operators to adopt Baseline Technology Requirements would be shared in the second half of 2026.